Let us first start by saying, congratulations on your new role! We know how stressful the resignation process can be, but keep in mind that you’re moving on to a new, exciting opportunity! And, after reading this, you should be able to craft the near perfect resignation letter. We’ll lay out the steps for you, and give you tools to make your exit as smooth as possible.
If you are able to give two weeks notice, the steps below for crafting your letter should work like a charm. If you are exiting more abruptly, this article will give you tips on how to handle a quicker departure.
- The Intro
A more formal tone in this case is better than a casual tone, so address the letter like you are sending business correspondence and put the recipient’s name and address at the top of the letter. Address it like a regular letter: Dear (your manager’s name), and follow with the first line of your letter.
- The Highlights
Start by going over what you really enjoyed or gained by working with the company during your tenure. Make sure you say thank you for the opportunity, and explain that your last day will be two weeks from today. Some web sites will tell you to also give a reason for your departure. Depending on the circumstances of your exit, that may or may not be appropriate. If an explanation is going to do more harm than good, express your gratitude and state the last day you’ll be working.
- The Wrap Up
In the next paragraph, express your willingness to cross train and wrap up as many things as possible during the last two weeks, and mention your willingness to potentially aid in locating your replacement. -Again, depending on the circumstances of your departure, this may or may not be applicable. The reason you want to show that you’re willing to help throughout your last two weeks is to insure you’re giving the impression that you in no way want to burn a bridge. Rather, you’ll do what it takes to minimize the affect on your team due to your departure.
- The Recipient
Oftentimes, determining who you should give your resignation letter to is not straightforward. However, a good rule of thumb is to start by giving your letter to the person who manages you on a day-to-day basis. If at all possible, hand over your letter in person. This likely will require you to secure time on your manager’s calendar, because you’ll want to get some dedicated time in order to make sure your departure is accepted and acknowledged. Ideally, your manager will pass the word along to their boss, and everyone will be on the same page.
The letter is only one part of the equation, you’ll actually have to speak to your reasons for leaving when you give your resignation. Make sure that you’re ready to give an answer that you’re comfortable with when you’re leaving your role to avoid the “deer in headlights” look when asked about your departure. If you can keep your resignation letter simple and to the point, and your explanation for leaving equally straightforward, your departure should be quick and less painful.